Course Admission Procedure School of Crystallography, Birkbeck College, University of London

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Course Admission Procedure

Students are required to submit:

• College Application Form.
  These forms are received by the College Registry.
• Technical Information Form.
  These forms are received by the Course Administrator and the Course Organiser.
• Supporting Documents (where necessary)
  These are received by the Course Administrator.

Any queries at this stage to be dealt with in the first instance by the Registry and the Course Administrator or Technical Consultant(s). Questions may then be referred to the Course Organiser or a representative in his absence.

The decision about admission is made in the following sequence:

• Academic eligibility is based on the College Application Form.
  The decision is made by the College Registry.
• The College Application Form is forwarded to the Course Administrator.
• The Course Administrator hands over the file containing College Application Form, Technical Information Form, (Supporting Documents) to the Course Organiser for Approval and Decision Making.
• Acceptance is based on the College Application Form, the Technical Information Form, and where necessary Supporting Documents.
  The final decision is made by the Course Organiser.
• The Course Organiser signs rejected/accepted on the College Application Form, and hands over the file to the Course Administrator.
• The Course Administrator forwards the College Application Forms for those accepted to the College Registry. The Registry / Finance Office sends out enrolment papers.
• The Course Administrator offers the prospective student a place for those accepted and informs those rejected.

Any queries at this stage to be dealt with in the first instance by the Registry and the Course Administrator. Questions may then be referred to the Course Organiser or a representative in his absence.

The enrolment procedure is completed in the following manner:

• Fee Payment.
  This is handled by the College Registry / Finance Office.
• The Course Organiser sends out a message of welcome to new students and directs them to the Notice Board on which the Copyright / License Form has been posted. This is submitted by the student and received by the Course Organiser.
• Only on receipt of the Copyright / License Form does the Course Organiser finally send out an individual identifier and password for access to the course material.
• The Course Organiser requests that the MUD-Wizard sends out an individual identifier and password for use of the Common and PD Rooms of the Birkbeck Crystallography MUD.

The Course Administrator is to check regularly with the Registry (in appropriate intervals of time) that students have completed the enrolment procedure. Any queries at this stage to be dealt with by the Registry, the Course Administrator, the Course Organiser, or the Technical Consultant as appropriate.

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